Real Estate Virtual Assistant | Transaction Coordinator
Bulacan, Santa Maria, Philippines
I am a Real Estate Virtual Assistant and Transaction Coordinator with more than 5 years of experience supporting Realtors, brokers, investors, landlords, and business owners. My experience covers the operational side of real estate—from listing preparation and lead follow-up through contract coordination, closing preparation, leasing administration, and ongoing administrative support. I take ownership of the behind-the-scenes work that keeps a business moving. I am organized, detail-oriented, proactive, adaptable, and comfortable managing multiple priorities, deadlines, documents, communications, and systems. I also provide General and Executive Virtual Assistant support beyond real estate, allowing me to adapt to different business environments and workflows.
Sold by Jazmine, full_time
Mar 2023 to Jul 2026
Managed transactions from listing to contract and contract to close, including documents, deadlines, inspections, contingencies, and closing requirements. Managed listings, CRM and lead pipelines, client follow-up, rental inquiries, leasing activities, and property showings. Create and maintain sale and rental listings, property descriptions, photos, and listing information. Manage CRM records, lead pipelines, prospect follow-up, calendars, appointments, showings, inspections, and digital files. Provided executive and general VA support including email, calendar, appointment scheduling, document organization, and file maintenance. Supported leasing administration and property management activities and coordinated tenant/landlord communications. Prepared marketing materials and promotional content; supported digital marketing activities. Organized broker documentation through commission processing and maintained transaction records. Onboarded and trained agents and Virtual Assistants on workflows, systems, procedures, and daily tasks.
All City Inc, freelance
May 2022 to Sep 2026
Provide project/task based assistance. Creating Real Estate documents including but not limited to Contract, Assignment, Addendum, Disclosures and other related Real Estate documents. Listing management, MLS, social media management Email & SMS Blast Provide executive/general administrative support if needed.