Administrative Virtual Assistant | QuickBooks Billing Support
Negros Occidental
Hi! I’m an organized and detail-oriented Administrative Virtual Assistant with hands-on experience in email management, client communication, invoicing, and administrative support. I currently assist with daily email communications, respond to client inquiries, monitor outstanding invoices, organize payment records, and create and manage invoices using QuickBooks Online. I also follow established procedures, maintain accurate records, and coordinate with the team to ensure tasks are completed efficiently and accurately. With a Bachelor’s degree in Management Accounting and a Certified Bookkeeper qualification, I bring an accounting background, strong organizational skills, and a careful approach to handling administrative and billing tasks. Here are some of the ways I can help your business: Email and inbox management Client communication and administrative support QuickBooks Online and invoice management Outstanding invoice monitoring and payment follow-ups Data entry and recordkeeping Document organization and general administrative tasks I’m comfortable working independently, following instructions, and learning new tools and systems. I value accuracy, clear communication, and reliability, and I’m always willing to learn and improve to provide better support to my clients. I’m looking forward to working with a team or business where I can contribute my skills, grow professionally, and help keep daily operations organized and running smoothly!
Consystemise, part_time
Apr 2026 to Present
- Manage daily email communications, respond to client inquiries, and escalate concerns when necessary. - Assist with invoice creation, monitoring, and accounts receivable tasks using QuickBooks Online. - Monitor outstanding invoices and coordinate payment follow-ups in accordance with established procedures. - Organize payment records, remittance confirmations, and other administrative documents. - Support client onboarding by maintaining accurate customer information and account records. - Perform general administrative tasks while following standard operating procedures (SOPs) to ensure accuracy and timely completion
Victorias Milling Company Inc., full_time
Sep 2025 to Dec 2025
- Managed and processed daily RFP transactions, ensuring accuracy and timely release of payments. - Handled planters’ incentives, including verification, computation, and documentation. - Used SAP Business One for posting, monitoring, and reconciling accounting entries. - Processed molasses, cane, and quedan purchases, ensuring correct pricing and complete supporting documents. - Coordinated with Sales, Cost, and Treasury teams to complete CQM and CDS processing. - Performed daily reconciliation of supplier documents, reports, and internal records. - Assisted in resolving lien discrepancies, verifying balances and coordinating with planters and internal teams. - Supported the team during month-end closing, ensuring timely posting of pending entries. - Handled manual posting and adjustments when system issues occurred, showing adaptability under pressure. - Maintained organized documentation, trackers, and files to support audits and smooth operations.