Data Operations Virtual Assistant (HIPAA Certified)
Metro Manila
Process-driven Data and Operations Virtual Assistant with over 4 years of remote freelance experience blending executive administrative support, database management, and AI data operations. Proven track record of executing high-volume data entry with 100% accuracy, building advanced Excel tracking systems, and evaluating complex text/video datasets against strict rubric guidelines. Meticulous professional certified in HIPAA compliance and data privacy, adept at managing digital business assets and scaling backend operations without oversight.
Korean Cultural Center (KCC) Philippines, freelance
Jan 2026 to Present
● Coordinated live multimedia streams and organized schedule transitions via Zoom feeds to guarantee absolute timeline adherence. ● Engineered a deliverable tracking dashboard in Google Sheets, executing stage-specific checks that reduced project bottlenecks and enhanced tracking efficiency by 30%. ● Audited recorded multi-speaker meeting communications via tl;dv, applying strict diarization rules to generate accurate transcripts for international stakeholders. ● Centralized operational workflows by authoring digital manuals in Evernote, cutting post-event multimedia retrieval times by 40%.
Don Tim Development Corp., freelance
Apr 2025 to Jan 2026
● Designed a secure client archival directory and data pipeline tracker using Microsoft Excel, accelerating document retrieval speeds by 50% for over 50 accounts. ● Reviewed 15+ complex asset presentation packages against rigid corporate instructions to ensure flawless formatting and zero data defects prior to executive presentation. ● Streamlined regional corporate itineraries using Google Calendar, completely eliminating cross-timezone scheduling conflicts. ● Monitored automated text outputs from M365 Copilot, refining parameters to verify format constraint compliance and structural correctness for executive messaging.
Independent Practice, full_time
Jul 2023 to Apr 2025
● Processed high-volume data entry to convert physical clinical forms into secure digital assets while maintaining strict data privacy under HIPAA guidelines. ● Constructed custom ChatGPT prompt libraries to parse literature, evaluating model text outputs for strict rule adherence and quality control. ● Evaluated qualitative operational data using Claude analysis modules, deploying multi-attribute scoring rules to map administrative capacity trends. ● Administered multi-client booking calendars via Gemini analytical forecasting, lowering client no-show occurrences by 20%.
Weaves of Asia (BSCO CLOTHING & Tiffany Circle PH), full_time
Jun 2019 to Jul 2023
● Built custom revenue and inventory databases utilizing advanced Microsoft Excel spreadsheets, reducing weekly report generation steps by 5 hours with zero margin of error. ● Synchronized dynamic stock data arrays across multi-brand cloud databases, cutting operational inventory shrinkage by 18% through real-time file control. ● Formulated unified operational frameworks and text documentation rules, resolving edge-case processing ambiguities and cutting team overhead by 30%. ● Directed non-voice customer support lines on the Shopee Seller Platform, solving account discrepancies to secure a 98% resolution mark.