Accounts Payable Specialist
Metro Manila, Makati, Philippines
Accounts Payable Specialist | Yardi | Multi-Entity Property Management | Invoice Processing & Vendor Management I’m an Accounts Payable Specialist with nearly 3 years of remote experience supporting U.S. and Canadian property management and service-based companies. I focus on high-volume, multi-entity AP operations and consistently maintain accuracy, structure, and clean workflows. I specialize in invoice processing, vendor management, documentation control, and AP workflow execution. I handle 500–700 invoices per month, verify completeness and GL coding, review vendor subledgers, perform WO/PO matching, and reconcile vendor statements. I also coordinate regularly with property managers, accountants, and vendors to resolve discrepancies and ensure smooth approvals. Areas I can support you with: • High-volume invoice processing • Vendor communication & documentation follow-ups • Vendor setup (COIs, voided checks, GST, banking, W-9) • Multi-entity AP processing • WO/PO review and matching • Vendor statement reconciliation • AP approval queues & workflow management • Documentation control (SharePoint, Google Drive) • Excel/Sheets-based tracking and issue logs • Cleaning up AP backlogs and overdue invoices Systems I use: Yardi Voyager 7S (Advanced), Yardi Elevate (Advanced), AppFolio, QuickBooks Online (for AP tasks), QuickBooks Desktop (light AP), SharePoint, Google Workspace, MS Excel. I’m reliable, detail-oriented, and experienced in maintaining consistent communication with vendors and accountants. If you need someone who can independently manage AP workflows, keep documentation organized, and help maintain accurate, timely payable processes, I’d be happy to support your team.
Property Management Companies, full_time
May 2023 to Feb 2026
Processed 700–1,000+ invoices monthly across ~40 combined multi-entity residential and commercial entities, ensuring timely and accurate AP workflow execution. Entered invoices into Yardi Voyager 7S, Yardi Elevate, and AppFolio, verifying completeness, correct GL coding, and proper documentation before routing for approval. Conducted detailed vendor subledger checks during invoice entry to prevent duplicates, validate historical data, and ensure charges were aligned with prior activity and internal documentation standards. Cross-referenced WO# (Work Order) / PO# (Purchase Order) against the vendor subledger and invoice to confirm service legitimacy, proper charge allocation, and alignment with approved work. Performed operational vendor statement reconciliation by comparing vendor statements against the payee ledger, identifying missing invoices, duplicate entries, and unrecorded transactions ensuring all invoices are properly handled. Handled vendor communication for missing invoices, invoice corrections, clarification of charges and services, and requesting compliance documentation, such as COIs, voided checks, vendor setup forms, banking updates, W-9 Forms, etc. Set up vendors directly in Yardi Voyager 7S, Yardi Elevate, and AppFolio, entering full vendor profiles including operating name, legal entity name, address, contact details, GST numbers (when required), and AP account settings, ensuring accurate configuration before invoice processing. Coordinated proactively with property managers and accountants to resolve invoice discrepancies, confirm charge allocations, support month-end document needs, and ensure timely approval routing across all managed properties. Ensured AP queues in the workflow were consistently updated and cleared by following structured workflow steps, resolving rejected invoices promptly, and re-routing them for approval as needed. Streamlined the manual Electronic Funds Transfer (EFT) remittance workflow, reducing delivery time from 3 days to 24 hours, improving vendor satisfaction and internal turnaround time by 300% Utilized Excel and Google Sheets for invoice tracking, issue logging, and accuracy validation to support clean AP workflows and timely processing. Conducted ACH payment processing or approval of invoices for payments via in-app ap processing services like RealPage Payments.