Executive Assistant | Operations & Administrative Support
Cavite, Imus, Philippines
Resourceful Executive Assistant with 3+ years supporting founders and operations teams, backed by 8 years of high volume, client-facing experience. Skilled in inbox and calendar management, cross-timezone scheduling, CRM upkeep, and coordinating with partners and vendors to keep projects moving. Experienced in building practical operational systems and tracking tools from scratch, and comfortable using AI and no-code platforms (Manus, ChatGPT, Gemini, Lovable) to streamline repetitive work. Known for working independently, staying organized under shifting priorities, and getting things done without heavy supervision.
John Murray – Xoala & Alphaflow (Financial Services & Capital Operations), contract
May 2026 to Aug 2026
● Manage executive communications across 5 business inboxes, applying triage and priority routing for a US-based founder operating on a UK/EMEA schedule. ● Oversee calendar management and time-blocking to align the founder's schedule across multiple international time zones. ● Maintain HubSpot CRM for lead tracking, client communications, and sales pipeline visibility supporting active capital-raising. ● Format and optimize B2B sales decks and investor proposals for AI investment and fintech initiatives
Cellexion Health / MSO (Healthcare), full_time
Nov 2024 to May 2026
● Replaced a paid Monday.com subscription by building a custom Google Workspace tracking system using Manus AI, reducing operational overhead. ● Used AI agents to automate medical compliance audits and run email campaigns targeting missing regulatory documents. ● Built 5 web applications and medical protocol training courses for partner physicians using Lovable and Gamma. ● Managed day-to-day operations across ClickUp, Airtable, and GoHighLevel (GHL). ● Summarized Texas Medical Board legal codes (TMB 169.26) into practical compliance guides to reduce regulatory exposure.
eXp Realty – Elevate Coaching, full_time
Jan 2024 to Mar 2026
● Managed agent onboarding and course logistics using HubSpot for CRM and email campaigns. ● Processed payroll for coaching staff via Stripe and tracked project milestones using Trello and Coda. ● Designed digital marketing assets in Canva Pro to support course engagement.
Direct Target Promotions, full_time
Sep 2023 to Sep 2024
● Acted as the main point of contact between clients, designers, and the Operations Manager to ensure advertising materials met compliance standards. ● Conducted weekly QA reviews of print advertisements using Adobe tools, maintaining consistent output quality under tight deadlines.
Confidential Franchisee Union (via MyOutDesk), full_time
Feb 2023 to Jan 2024
● Prepared presentation decks, recorded meeting sessions, and distributed executive summaries to senior stakeholders. ● Managed administrative scheduling and internal communications
TDCX, TaskUs, Highpoint, full_time
Jan 2015 to Jan 2022
● Worked across customer support, technical troubleshooting, and client-facing operations in high-pressure, metric driven environments. ● Developed strong communication adaptability, resilience, and cross-functional coordination over 7 years.