Executive Assistant & Operations Specialist
Cebu
I’m an Executive Assistant and Executive Business Partner with 4 years of experience supporting founders, managing partners, and C-suite leaders across venture capital and consumer brands. I currently support the Founder and CMO of Ekster, a Dutch DTC brand, and previously spent 2.5 years as the right hand of a Managing Partner at Selva Ventures in Los Angeles. I take operational weight off a founder’s plate so they can focus on the work only they can do. That covers inbox and calendar management, recruiting and candidate screening, research and outreach, CRM and workflow design, brand protection, and the personal logistics that keep a busy life running. A few results I’m proud of: - Cut a principal’s daily email time from about 90 minutes to under 20 - Coordinated 20 to 35 meetings a month with zero scheduling touch from the principal - Screened 200+ MBA applicants through a full-cycle recruitment process - Maintained a live CRM of 8,000+ contacts - Build AI-assisted workflows with Claude and ChatGPT daily, with human review on every output What sets me apart is that I don’t need step-by-step instructions. Give me a short brief and I’ll run with it, build the system behind the task, and document everything so nothing slips through the cracks. I’m comfortable working across time zones and handling sensitive matters with discretion. If you’re a founder who needs a proactive, reliable partner, I’d love to hear what’s on your plate.
Ekster, contract
Oct 2025 to Oct 2026
Executive Assistant to the Founder & CMO of Ekster, a premium direct-to-consumer everyday carry and travel accessories brand (Certified B Corp, Amsterdam). I work remotely as the founder's operational right hand across executive support, recruiting, brand protection, research, and reporting. Responsibilities and impact: • Executive operations: Manage the founder's inbox and calendar across time zones, triaging communications, drafting replies, and flagging what needs his attention so nothing important is missed. • Recruiting: Source, screen, and evaluate candidates for Brand Manager and Creative Strategist roles. I build standardized scorecards and ranked CSV shortlists with clear recommendations, handle candidate communications, and prepare candidate contracts for founder review, so his time goes only to the strongest finalists. • Brand protection: Identify counterfeit and replica listings across Shopify, third-party sites, Meta, and TikTok, and file DMCA, IP, and trademark claims to take them down. I continue to research and report infringing sellers the founder flags. • Reporting and research: Deliver a daily end-of-day executive report through a custom HTML email template that consolidates progress and open items, and run competitor and market research to support strategic decisions. • Finance admin: Track expenses and maintain records in Moss and Dropbox. • AI and workflows: Use Claude and ChatGPT daily to speed up research, analysis, and workflow design, with human review on every output. Tools: Gmail, Google Calendar, Slack, Notion, Moss, Dropbox, Claude, ChatGPT.
Selva Ventures, full_time
May 2023 to Dec 2025
Executive Assistant to the Managing Partner & Founder of Selva Ventures, a venture capital firm in Los Angeles. I worked remotely as the principal's single point of accountability across work and life, covering executive support, recruiting, research, finance admin, events, and personal logistics. Impact: • Reclaimed 10+ hours a week of executive time. Triaged a dual Gmail inbox of 50 to 100 emails a day using Inbox Zero, action-specific folders, and pre-drafted replies, cutting the principal's daily email time from about 90 minutes to under 20. • Managed 20 to 35 meetings a month end to end with zero scheduling touch from the principal, using a 2-week lead buffer, venue research for in-person meetings, and protected deep work, lunch, and travel blocks on Google Calendar. • Maintained a live Affinity CRM of 8,000+ contacts, supporting deal flow and investor outreach. • Researched investors, endowments, and funding sources with Apollo and LinkedIn tools, and prepared outreach and follow-up for fundraising. • Screened 200+ MBA intern applicants through a full-cycle process, delivering a curated shortlist to the Director and Principal and owning all candidate communications. • Owned monthly expense consolidation in Expensify, budget reconciliation in Excel, and quarterly submissions to Carta for both principals. • Led preliminary logistics for the firm's inaugural Annual General Meeting for investors and portfolio companies, and managed a new LA office fit-out. • Managed the principal's family relocation from San Francisco to Los Angeles, sourced and vetted service providers (nannies, first-aid instructors, fitness coaches, handymen), ran stakeholder gifting, and set up recurring appointments and events. The firm's Founder & Managing Partner recommended me on LinkedIn as someone who "punches far above the weight of a typical EA." Tools: Gmail, Google Calendar, Affinity, Apollo, LinkedIn, Expensify, Excel, Carta.