Skilled Real Estate Virtual Assistant / Transaction Coordinator
Camarines Sur
Hi, Thanks for visiting my profile! I'm Ella, a dedicated skilled Real Estate Virtual Assistant with nearly 6 years of hands-on experience in the real estate industry. My expertise lies in providing comprehensive administrative support, effective property management, and innovative marketing solutions to help real estate professionals streamline their operations and achieve their business goals. I also specialize in property and owner research. I help the investor to create and update their database of properties. Key Skills and Expertise: 1. Administrative Support: Efficiently handle emails, calendar management, and scheduling. Maintained organized records and managed databases with precision. 2. Property Management: Assist with tenant communication, lease management, and property listings. Ensure timely rent collection and handle maintenance requests. 3. Research and Data Management: Conduct thorough market research, analyze trends, and provide insightful data to support decision-making. Consistently manage and update company data. 4. Client Relations: Provide exceptional customer service, build strong relationships with clients, and ensure their needs are met promptly and professionally. 5. Quick Learner: Adapt quickly to new tools and technologies, ensuring efficient workflow and productivity. Why Choose Me: With nearly 6 years of experience, I have a deep understanding of the real estate industry's demands and challenges. I am detail-oriented, ensuring all tasks are completed accurately and efficiently. My self-motivation allows me to work independently with minimal supervision, always prioritizing tasks effectively to meet deadlines. Feel free to reach out to me to discuss your specific needs and how I can assist you in achieving your goals. Let's make your real estate business thrive!
Austin Property Group at RE/MAX Fine Properties, contract
May 2025 to Apr 2026
-Managed real estate transactions from contract to close. -Reviewed purchase agreements and contract documents for accuracy and completeness. -Opened escrow/title and coordinated with the title company, lender, and cooperating agents. -Monitored and tracked all transaction deadlines, contingencies, and closing dates. - Collected and organized required documents and ensured compliance with brokerage and state requirements. -Sent documents for electronic signatures using DocuSign or similar platforms. -Scheduled inspections, appraisals, final walk-throughs, and closing appointments. -Followed up on earnest money deposits, financing, inspections, appraisal, and contingency removals. -Prepared and submitted compliance documents to the brokerage. -Kept clients informed by providing regular transaction updates. -Coordinated with vendors to ensure all required services were completed on time. -Ensured all files were complete and compliant before closing.
The Carolina Standard, full_time
Oct 2024 to Jun 2026
-Manage transactions from contract to closing using Follow Up Boss. -Create and update transactions in Follow Up Boss. -Track contract deadlines, contingencies, earnest money, inspections, appraisal, financing, and closing dates. -Maintain accurate client, property, and transaction records. -Assign tasks and reminders to agents and team members. -Monitor transaction progress and follow up on outstanding items. -Coordinate with buyers, sellers, lenders, title companies, attorneys, and inspectors. -Send and collect required documents through DocuSign or other e-signature platforms. -Upload and organize contracts, disclosures, and closing documents. -Ensure all compliance documents are complete and submitted on time. -Schedule inspections, appraisals, final walkthroughs, and closing appointments. -Communicate regularly with clients to provide transaction updates. -Update transaction statuses and pipeline stages in Follow Up Boss.
Keller Williams Realty, Inc., full_time
Jun 2024 to Jun 2025
REMAX Presidential - Shawn Bhakta - South Florida Home Finder Team, contract
Oct 2022 to Mar 2024
-Transaction Coordination -Production tracking -Research and Implement online systems -Quality Control check -Property Showing Management - Managing inbound phone calls -Email Management -Perform Market Research
Hyphen Real Estate Group, contract
Apr 2022 to Jul 2023
-Respond to emails -Collect, distribute and enter data relating to new listings in a CRM system -Cold Calling -Schedule meetings -Create an Article/Blog for the Website -Manage email marketing -Manage a contact list -Prepare spreadsheets and keep online records -Organize managers’ calendars -Perform market research -Create presentations, as assigned -Address employee's administrative queries -Provide customer service as the first point of contact -Create an articles for websites
ZILLEX INVESTMENTS, LLC, freelance
Jan 2019 to Oct 2022
-Helping students with their school activities, homework, and projects online. -Teaching Financial Literacy for kids -Teaching them about advanced lessons in mathematics
NY Foreclosure Relief, freelance
Jan 2019 to Jan 2022
-Data Entry and Web Research -Email Management -Research SEO keywords -Project Management -Setting an Appointment -Researching and Compiling Comparative Market analysis reports for Properties. -Updating the agency’s website (WordPress & Clickfunnels) -Social Media Management (Facebook, LinkedIn, Youtube) -Creating Script for video (upload to Youtube)
Kumon(Salawag)Dasmarinas, full_time
Jul 2017 to Jan 2019
-Teaching Basic Mathematics Lesson -Assist students in their Worksheet -Handle Students every hour