Executive Assistant | HR Generalist | HR Manager | Admin Support
Laguna
Hi, I’m May, a reliable and detail-oriented Executive Virtual Assistant and HR Specialist with over 9 years of experience helping business owners, executives, and growing teams across the Philippines, Japan, US, Canada, and Australia. Whether it’s managing calendars, onboarding new hires, creating landing pages, handling cold outreach, or keeping everything behind the scenes running smoothly, I’ve got you covered.
Childcare Center, full_time
Mar 2026 to Present
• End-to-End Recruitment • Performance Management • Timekeeping and Payroll • Employee Engagement • Employee Discipline • Training and Development • Onboarding and Offboarding • HR Compliance • HR Policy Creation, Implementation and Monitoring • HR Project Management • Labor Compliance • Software/Apps: ADP, BrightWheel, RingCentral, Google Workspace, Docusign
Birddogit, contract
Aug 2024 to Oct 2024
• CRM Management • Email Marketing: Cold Email • Invoice Management: QuickBook • Website Management • Lead Generation • Software/Apps: Apollo Email Finder, Notion, QuickBook, Slack, Google Suite, Airtable, OnX Hunt
Home Care Staffing Agency (Confidential), full_time
Jun 2024 to Jun 2025
• Conducted new hire orientation. • Processed onboarding documents: Workstream, WellSky, and Apollo • Processed HCA Registration • Inbound calls • Onboarded 6-8 caregivers weekly • Software/Apps: RingCentral, Office 365, Workstream, WellSky, and Apollo (JDP)
Manufacturing Company (Confidential), full_time
Mar 2024 to Mar 2025
• End-to-end recruitment: Job post, interview, and onboard • Graphic Design using Canva for job ad • Processed 12-15 applicants per day based in New Zealand, Australia and Philippines. • Contract and Job Offer preparation • Applicant Tracking and Monitoring • Document Management • Project Management: New Hire Orientation, Position Description,
Skilled Professional Staffing Agency,, part_time
Aug 2023 to Feb 2024
• Lead Generation: Strategically identified and pursued leads to generate new business opportunities. • Cold Calls: Conducted proactive outreach via phone calls to prospects, effectively nurturing leads and fostering relationships. • End-to-End Recruitment: Managed the entire recruitment process, from sourcing candidates to conducting interviews and facilitating onboarding. • Deal Closing: Successfully negotiated and closed deals with clients, meeting or exceeding sales targets. • Administrative Tasks: Provided comprehensive administrative support, including calendar management, email correspondence, and data entry. • Policy Creation: Developed and implemented organizational policies and procedures to ensure compliance and operational efficiency. • Contract Preparation: Drafted and reviewed contracts, ensuring accuracy and adherence to legal requirements. • Business Proposal Preparation: Created compelling business proposals tailored to client needs, effectively communicating value propositions and solutions. • Social Media Management: Managed Facebook and Instagram accounts, curating content, engaging with followers, and implementing targeted marketing strategies to enhance brand visibility and drive engagement. • Software/Apps: Skype, WhatsApp, Google Suit, Canva
Lynden Hills Dentistry, full_time
Jul 2023 to Jul 2024
• Calendar Management (Outlook, Google, and Adit) • Process Streamlining • Scorecard Management • Website Management • Certification Program • Completed self-paced training on behalf of the dentist in Ontario OSH Training and Sterilization procedures. • Project Management • Customer Communication • Personal Errands • Content Creation • Business Development • Online Forms Creation • Meeting Support • Onboarding Support • Email Marketing • Documents and Records Management • Patient Satisfaction: Monitored and generated Patient Satisfaction Surveys, gathering feedback to enhance service quality. • Research • Ad Hoc Tasks • Software/Apps: Office 365, Adit, Notion, Canva, Wix
Travel Agency, Texas, USA, part_time
Jun 2023 to Present
• Email Management • Calendar Management • Travel Itinerary preparation • Policies Management • Hotel Booking Coordination • Landing page creation - Wix • Creation of Standard Operating Procedures • Project Management • Data Entry • Invoice generation • Ad Hoc Tasks • Software/Apps: Office 365, Vacations CRM, and Travefy
TE Connectivity Manufacturing Philippines Inc., full_time
Jul 2022 to Jan 2023
• Recruitment: Resume screening, interviewing, and onboarding • Onboarding: Conduct New Employee Orientation and complete the required documents • Training: End-to-end training cycle (Analysis, Design and Development, Implementation, Evaluation); training schedule, training invitation publication material, email communication • Performance Management: Monitor and assist line managers in conducting employee's performance evaluation • Coordination: External and internal customers • Responding to customers' emails and calls • Calendar Management • Admin: Keep and maintain employee's files • Policy creation and implementation • Software/Apps: Office 365, SAP, Canva
IBIDEN Philippines Inc., full_time
Jun 2021 to Jul 2022
• Recruitment: End-to-end process • Onboarding: Conduct New Employee Orientation and complete the required documents • Training: End-to-end training cycle (Analysis, Design and Development, Implementation, Evaluation); training schedule, training invitation, publication material, email communication • Coordination: External and internal customers. • Organize Management Committee Meeting and prepare Minutes of the Meeting • Project Management: Cadetship and Employee Competencies • Responding to customers' emails and calls. • Admin: Keep and maintain employee's files • Policy creation and implementation.
DENSO Philippines Inc., full_time
Dec 2017 to Jun 2021
• Training Coordination (Internal and External) • Facilitate New Employee Orientation • Graphic Design: Training Invitation, Training Materials • Data Entry - Training Evaluation Form • Presentation Making: Training Materials and Reports • Research training contents • Companywide communication • Project Management: Team Communication Improvement, Leadership • Training Cycle: Analysis, Design and Development, Implementation, and evaluation • Respond to customers' emails and calls • Calendar Management • Administrative Task: Maintaining and updating of training records • Policy creation and implementation
Enchanted Kingdom, full_time
Dec 2016 to Sep 2017
• Recruitment: End-to-end process (Job posting, resume screening, initial interview, up to onboarding). • Onboarding: Conduct New Employee Orientation and complete the required documents. • Coordination: External and internal customers. • Timekeeping and Payroll processing • Responding to customers' emails and calls • Admin: Keep and maintain employee's files.
Qualimed Hospital Inc., full_time
Aug 2016 to Nov 2016
• Recruitment: End-to-end process (Job posting, resume screening, initial interview, up to onboarding). • Onboarding: Conduct New Employee Orientation and complete the required documents. • Coordination: External and internal customers. • Timekeeping and Payroll processing • Responding to customers' emails and calls • Admin: Keep and maintain employee's files.
The Medical City South Luzon, full_time
Mar 2016 to Jun 2016
• Recruitment: End-to-end process (Job posting, resume screening, initial interview, up to onboarding). • Onboarding: Conduct New Employee Orientation and complete the required documents. • Coordination: External and internal customers. • Timekeeping and Payroll processing • Responding to customers' emails and calls • Admin: Keep and maintain employee's files.