Admin and Procurement Assistant
Iloilo
I have experience in procurement and administrative work, including coordinating with suppliers, preparing purchase orders, monitoring deliveries, and handling documents and records. I also help with daily office tasks and make sure things are organized and running smoothly. I am responsible, organized, and willing to learn new things to support the team.
Velocita Motors Inc, full_time
Jan 2023 to Feb 2025
Develop and implement procurement strategies and policies to improve purchasing activities, reduce costs, and meet quality and delivery requirements. Conduct product research and identify potential suppliers and vendors. Negotiate prices for goods and services to ensure competitive and reasonable costs. Negotiate contracts, terms, and conditions with suppliers to secure favorable agreements. Manage the purchase order process, ensuring accurate and timely preparation, issuance, and tracking. Oversee procurement activities to ensure goods, services, and works are acquired efficiently, cost-effectively, and on time. Prepare procurement reports and monitor purchasing activities to ensure cost-effectiveness and quality. Maintain professional relationships with clients, vendors, and suppliers. Monitor and process invoices and billings to ensure timely payments to suppliers and third-party service providers. Oversee inventory management and monitor stock levels. Monitor and replenish office supplies, stationery, equipment, and other consumables as needed. Coordinate the maintenance, repair, and proper functioning of office equipment, including computers, printers, and telephones. Coordinate with different departments to ensure smooth communication and daily operations. Assist in onboarding new employees by preparing workspaces and providing necessary materials. Assist with IT-related concerns and coordinate with the IT team for troubleshooting and system issues. Respond to inquiries from staff, clients, and partners in a professional and timely manner. Coordinate with external contractors for cleaning, pest control, landscaping, and facility repairs. Liaise with property managers or building owners regarding facility-related concerns. Process and coordinate government permits and related documentation. Supervise housekeeping staff to ensure cleanliness and compliance with established standards. Address and resolve complaints or concerns related to office cleanliness and housekeeping services. Supervise and monitor security officers and guards to ensure they perform their duties effectively.