Executive Assistant | CRM Operations | Scheduling Admin
Cavite
I’m a highly organized and detail-oriented Executive Assistant with experience supporting executives and business operations in a fast-paced environment. I specialize in calendar and inbox management, client communication, scheduling, CRM management, proposal follow-ups, data organization, and administrative support. I’m experienced with tools such as SimPro, Proposify, Microsoft Office, Google Workspace, Canva, and other business platforms. I’m proactive, reliable, and comfortable managing multiple priorities while maintaining accuracy and professionalism. My goal is to help busy executives and businesses stay organized, improve their workflows, and focus on high-value priorities while I take care of the day-to-day administrative details.
Fountainhead Mechanical Inc , contract
Oct 2024 to Present
Provided administrative and creative support for project-based business activities. Designed branded worksheets, marketing materials, presentations, and digital assets using Canva while maintaining consistency with company branding guidelines. Organized digital files and maintained structured document management systems for easy access and efficient workflow. Assisted with administrative coordination, creative project planning, content schedules, document formatting, and presentation preparation. Worked closely with project requirements and feedback to deliver polished, organized, and professional materials.
Colonia Distribution Corp, contract
Jun 2023 to Nov 2025
Managed sales and purchasing activities, including product sourcing, supplier research, price comparisons, and vendor negotiations to secure competitive pricing. Prepared and managed purchase orders while monitoring inventory levels to help prevent stock shortages. Coordinated order fulfillment and delivery schedules to ensure clients received products on time. Maintained professional relationships with suppliers and customers and supported long-term business partnerships. Assisted with sales reporting, forecasting, procurement documentation, and day-to-day coordination between vendors, customers, and internal teams.
West and Willow, freelance
Nov 2022 to Dec 2023
Created print-ready and digital artwork for e-commerce platforms using Canva and Photoshop. Performed quality assurance checks to ensure accuracy, consistency, and adherence to design requirements. Uploaded and managed digital files through Shopify, Asana, and internal systems while maintaining organized project workflows. Supported order processing and ensured timely turnaround during high-volume seasonal periods. Coordinated multiple design and administrative tasks while maintaining accurate workflow tracking and meeting production deadlines.
ARB Call Facilities & AMDATEX Service Corp. Inc., full_time
Jan 2022 to Apr 2023
Assisted clients with loan applications, eligibility assessments, and required documentation. Reviewed and verified financial documents for completeness and accuracy while following established procedures and compliance requirements. Prepared loan estimates and explained terms clearly to customers to support informed decision-making. Maintained accurate and confidential client records and provided professional customer service throughout the application process. Managed multiple client inquiries while meeting performance, accuracy, and service targets. Processed confidential real estate and legal documents while following strict accuracy, quality, and compliance standards. Conducted data verification and quality control checks to ensure documentation was complete and error-free. Maintained confidentiality when handling sensitive information and followed established standard operating procedures. Collaborated with team members to meet productivity and accuracy targets and ensure timely completion of assigned projects. Developed strong attention to detail, document management, data processing, and process compliance skills.
Golden Arches Development Corp, full_time
Oct 2016 to Feb 2020
Provided customer service in a fast-paced, high-volume environment while maintaining company service and quality standards. Trained new employees on operational procedures, food safety, customer service, and workplace standards. Assisted with daily operations, quality control, inventory monitoring, and reporting. Helped ensure compliance with company policies and maintained efficient workflows during peak operating hours. Developed strong teamwork, communication, customer service, time management, and problem-solving skills while supporting both customers and team members.