Accounts Payable Specialist I US-based client
Cebu
An experienced Accounts Payable Specialist with a strong background in invoice processing, vendor management, and financial operations. Currently supporting a U.S.-based client at Woodgrain, managing Kelleher and other vendors and processing FO (Freight Order), PO, and Non-PO invoices while ensuring accuracy, timely processing, and proper documentation. Started my Accounts Payable career in the real estate industry, gaining hands-on experience in invoice processing, reconciliation, payment follow-ups, and vendor coordination. Known for being detail-oriented, reliable, and committed to maintaining accurate and efficient financial processes.
Woodgrain, full_time
Oct 2025 to Present
Process and review vendor invoices to ensure accuracy, proper documentation, and correct coding before posting into the accounting system. Manage high-volume invoice processing while maintaining accuracy and compliance with company policies and internal procedures. Perform three-way matching between purchase orders, invoices, and receiving documents to verify transaction validity. Communicate with vendors and internal departments to resolve invoice discrepancies, missing information, and payment concerns. Monitor open invoices and payment schedules to ensure timely processing and prevent late payments or penalties. Maintain and update vendor master records, ensuring all vendor information and documentation are accurate and current. Investigate and resolve duplicate invoices, pricing discrepancies, incorrect billing, and missing invoices. Reconcile vendor statements and accounts payable balances to identify and resolve outstanding issues. Assist with month-end closing activities, including reviewing AP reports and ensuring all invoices are properly recorded. Track pending invoices and follow up on approval workflows to ensure timely posting and payment processing. Review invoices for tax compliance, purchase order accuracy, and correct account allocation. Ensure all invoices comply with company policies, approval limits, and documentation requirements. Coordinate with procurement and operations teams to resolve purchase order and receipt discrepancies. Maintain organized electronic and system records of invoices, payments, and vendor documentation for audit purposes. Support internal audits by providing accurate AP documentation and transaction records when required. Assist in identifying process improvements to enhance efficiency and accuracy in the accounts payable workflow.
RFK HOLDINGS INC, full_time
Aug 24 to Oct 2025
Handle accounts payable/receivable with accuracy, issue statements, and follow up to ensure timely payments. Maintain records by closing and archiving purchase orders. Oversee the full invoice cycle, streamline purchase orders, and resolve delays for timely procurement. Prepare weekly reports to improve financial visibility and support decision-making.