Administrative Assistant/Purchasing Administration
La Union
Hello! I'm Lily Antoinette R. Mapalo, a dedicated and detail-oriented Virtual Assistant with over two years of experience supporting U.S.-based clients. My background includes administrative support, customer service, appointment scheduling, email and calendar management, lead generation, data entry, and research. In my current role as a Purchasing Administration Assistant, I manage purchase orders, coordinate with suppliers, monitor inventory, prepare reports, and ensure daily operations run smoothly. These responsibilities have strengthened my organizational skills, attention to detail, and ability to manage multiple tasks efficiently. I am proficient in Google Workspace, Microsoft Office, Canva, ChatGPT, Trello, Asana, Slack, Zoom, and other productivity tools. I'm a fast learner who quickly adapts to new systems and enjoys finding ways to improve workflows. What sets me apart is my reliability, strong work ethic, and proactive approach. I communicate professionally, work well independently, and am committed to delivering accurate, high-quality results. Whether it's handling administrative tasks, supporting customers, managing schedules, or assisting with business operations, I take pride in helping clients save time and achieve their goals. I look forward to bringing my skills, dedication, and positive attitude to your team.
IQC TRADING, full_time
Mar 2026 to Dec 2026
Purchasing Administration Assistant Provided administrative and procurement support to ensure efficient purchasing and inventory operations for a trading and construction company. Key responsibilities included: Processed purchase orders and maintained accurate procurement records. Coordinated with local and international suppliers regarding quotations, pricing, product availability, and delivery schedules. Tracked orders from purchase to delivery, ensuring timely fulfillment and resolving any procurement issues. Monitored inventory levels and maintained stock records to support operational requirements. Coordinated with trucking companies and drivers to schedule deliveries and monitor shipment status. Prepared reports, updated spreadsheets, and maintained organized documentation for purchasing activities. Verified invoices, delivery receipts, and other procurement documents for accuracy and completeness. Communicated with internal departments and suppliers to ensure smooth procurement and logistics operations. Utilized Microsoft Office, Google Workspace, and inventory management systems to maintain accurate purchasing records and improve workflow efficiency.
Joy Financial Solution, full_time
Sep 2022 to Mar 2024
Virtual Assistant | Ohio Hawaii Restaurant (U.S.) Provided remote administrative and customer support to a U.S.-based restaurant business, ensuring smooth daily operations and excellent client service. Responsibilities included: Managed calendars, appointments, and reservations. Responded to customer inquiries via email and phone in a professional and timely manner. Handled order-related concerns, bookings, and customer follow-ups. Performed data entry, maintained spreadsheets, and organized business records. Conducted internet research and lead generation to support business growth. Assisted with email management and administrative documentation. Prepared reports and tracked daily operational tasks. Collaborated with the team to ensure efficient workflow and high-quality customer service. Utilized Google Workspace, Microsoft Office, Zoom, Slack, and other productivity tools to support daily operations.