Reliable Administrative Virtual Assistant | Data Entry & Admin Support
Batangas, Lemery, Philippines
Accurate, organized, and ready to make work easier.
LunaNova Marketing, freelance
Jun 2022 to Dec 2025
- Managed daily administrative operations, digital files, documents, and internal communications, ensuring organized and efficient client workflows. - Conducted in-depth market and competitive research, delivering actionable insights to inform business decisions and client strategies. - Prepared executive summaries, competitor advertising reports, and business documentation to support client projects and management review. - Organized project data, tracked milestones, and monitored deliverables to ensure assigned tasks remained on schedule and deadlines were consistently met. - Designed professional reports, presentations, spreadsheets, and reference documents using Microsoft Excel, Word, and PowerPoint to support business operations. - Coordinated project timelines and task requirements across multiple assignments, ensuring deliverables were completed accurately and within established deadlines.
Department of Health, HRH, contract
Aug 2020 to Dec 2021
- Encoded surveillance data from case investigation forms, travel history forms, close contact profiles, health status updates, and laboratory transmittals, ensuring accurate and timely database records. - Updated the main database for COVID-19 contact tracing and patient summary reports, maintaining organized and up-to-date surveillance information. - Reconciled and tallied surveillance data submitted to the provincial office, identifying discrepancies and ensuring consistency across records. - Assisted in preparing and submitting required surveillance reports to the Epidemiology Bureau of the Department of Health (EB-DOH), supporting timely reporting requirements. - Filed, sorted, and organized physical and digital records to maintain accessible and systematic documentation. - Supported the COVID-19 vaccination program by assisting with data and administrative requirements related to vaccination activities.
Pacific Apex Food Ventures, Inc. - Vikings, full_time
Feb 2019 to Dec 2019
- Provided accounting and clerical support by processing financial transactions, maintaining records, and preparing documentation for daily accounting operations. - Processed supplier and vendor payments by verifying invoices, purchase orders, contracts, tax identification details, and supporting documents while resolving payment discrepancies. - Managed petty cash disbursements by recording transactions and verifying supporting documentation for accuracy and completeness. - Encoded daily financial transactions into the accounting database, maintaining accurate and up-to-date financial records. - Performed bank and book reconciliations by matching cash records against bank transactions, validating deposits in transit and outstanding checks, and investigating discrepancies. - Reconciled account discrepancies and coordinated findings with responsible accountants, including unrecorded collections, unrecorded disbursements, reversals, and adjustments. - Reviewed and analyzed intercompany accounts to verify accuracy and agreement between related and affiliated companies. - Investigated financial transactions and supporting documents to identify inconsistencies and help prevent potential fraudulent activities. - Maintained organized accounting files, reports, and supporting documentation to ensure records were readily available for verification and review. - Conducted monthly branch inventory counts and reconciled physical stock records with reported inventory data. - Released checks to suppliers and vendors after verifying required approvals and supporting documentation.
Maple Hope, Inc. - Executive Optical, full_time
Oct 2017 to Feb 2019
- Processed customer payments through cash, checks, credit cards, vouchers, and automatic debits while ensuring accurate transaction recording. - Issued official receipts, refunds, credits, and change while maintaining accurate cash-handling procedures. - Reconciled daily cash drawers by verifying beginning and ending balances against recorded transactions and total sales. - Calculated and recorded transaction totals, payments received, and sales data using calculators and cash register systems. - Verified encoded transaction data against original documents to ensure accuracy, completeness, and consistency of records. - Encoded and maintained financial and administrative data, keeping records organized and up to date for reference and reporting. - Processed company bill payments using cash, vouchers, and checks while maintaining proper supporting documentation. - Compiled and maintained non-monetary reports, transaction records, and administrative files for accurate documentation and retrieval. - Responded to customer inquiries by providing clear information regarding company procedures, policies, payments, and services. - Provided general administrative support, including email correspondence, telephone assistance, document handling, and other office tasks assigned by management. - Reported significant transaction errors, data inconsistencies, and discrepancies to management for timely investigation and resolution.
Mitsuba Philippines Corporation, contract
Nov 2016 to Apr 2017
- Operated production equipment safely and efficiently while following established manufacturing procedures and quality standards. - Assembled power window motor components according to production specifications, ensuring proper assembly and product quality. - Inspected finished and in-process components through visual quality checks, identifying defects and reporting issues to supervisors. - Completed assigned production tasks within established timelines while consistently following supervisor instructions and production requirements. - Supported junior operators by guiding daily production tasks and proper work procedures. - Recorded and encoded production data accurately, maintaining organized production records and documentation. - Followed standard operating procedures (SOPs), workplace safety regulations, and company policies to maintain a safe and compliant production environment. - Maintained organized production files and properly secured documentation for recordkeeping and backup purposes. - Applied 5S practices to maintain a clean, organized, and efficient workstation and production area. - Collaborated with production team members to meet daily output targets, maintain workflow efficiency, and support overall operational goals.