Senior Payroll Specialist | US Payroll Expert
Metro Manila, Pasig, Philippines
Accounting and Finance professional with 10 years of experience in payroll processing, payroll auditing, timesheet management, payroll adjustments, reimbursements, deductions, billing, and reconciliations. Experienced in supporting US-based payroll operations and high-volume workforces while maintaining accurate records and meeting strict deadlines. I have managed weekly payroll for more than 400 nurses nationwide using Bullhorn and ADP and processed payroll for more than 930 Promoters and Coordinators using Microsoft Excel. My experience includes reviewing timesheets, resolving missing submissions and attendance discrepancies, coding hours by pay type, and processing adjustments for travel, bonuses, advances, reimbursements, and deductions. I have also handled payroll documentation, employee profiles, allowances, payroll amendments, client billing, invoice reviews, collections follow-ups, and payroll disputes. My systems experience includes ADP WorkforceNow, Bullhorn, Microsoft Excel, Salesforce, SharePoint, Outlook, TKO, and VMS platforms. I am also certified in QuickBooks Online Payroll, QuickBooks Online, QuickBooks Desktop, QuickBooks Desktop Enterprise, and Xero Advisor. I am detail-oriented, organized, and skilled in data investigation, reconciliation, problem-solving, and payroll documentation, with a strong focus on accuracy and timely processing.
Global Partners LP, full_time
Aug 2022 to Mar 2026
Managed retail accounting operations for 65+ retail sites, handling daily paperwork review, document organization, logging, system uploads, and reconciliation of POS, fuel, deposits, lottery, invoices, BOL, Petromail, network card, and LDDA reports. Performed daily and weekly audits using Laserfiche, PDI, Box, SharePoint, and Smartsheet, investigating missing documentation, fuel variances, cash over/short discrepancies, invoice mismatches, and other operational exceptions. Conducted weekly fuel reviews using PDI/FIFI reports to investigate gallon variances related to midnight-stick timing, operating hours, BOL entries, missing or bounced transactions, and net increase issues. Conducted mid-month and month-end reviews of zero-sales, missing, and exact-stick locations, validating supporting documentation and investigating variances. Reviewed refunds, vendor invoices, car wash transactions, and supporting paperwork, verifying entries against source documents and coordinating required approvals and escalations. Provided Monday coverage for 14 SPR CA Texas sites by reviewing and organizing three days of paperwork, maintaining audit logs, tracking missing items, and escalating exceptions. Performed daily Toast Go Polling audits for assigned Alltown Fresh sites using DRSA and Toast Sales Summary reports while tracking missing documentation. Conducted credit card and loyalty reconciliations across BP, Fiserv, Citgo, Mobil, Motiva, and Shell accounts, reconciling adjustments, fees, PPG/royalty rollbacks, rebates, chargebacks, loyalty activity, host transactions, and other reconciling items.
Focus Staff, full_time
Nov 2021 to Aug 2022
Pulled and organized timesheets from VMS websites and Outlook, renaming PDF files according to standard naming conventions for SharePoint storage. Coded and reviewed timesheet data by categorizing hours into Regular, Overtime, Shift Differential, On-Call, and other contract-specific pay categories, then entered detailed information into payroll spreadsheets for processing. Ensured accurate setup and maintenance of nurse profiles in Salesforce and TKO by collecting and verifying required documentation, including First Day Orientation, Timekeeping, Rate Sheets, Exhibits A, Confirmation Assignments, and Payroll Amendments. Monitored and recorded allowances such as Guaranteed Hours, Meals, Lodging, Mileage, Weekly Taxable Allowance, and Time Off to ensure accurate reimbursement. Entered hours into payroll systems and proposed necessary adjustments while ensuring payroll disputes were properly filed and resolved. Coordinated with Program Managers, Account Owners, and Recruiters to address payroll and billing concerns and facilitate timely resolution. Followed up on collections, investigated short payments, and collaborated with internal teams to resolve discrepancies efficiently.
Nightingale Nurses, full_time
Oct 2018 to Oct 2021
Managed weekly payroll processing for over 400 nurses nationwide using Bullhorn and ADP, ensuring accurate and timely payroll distribution. Collected and reviewed timesheets from multiple VMS websites, including Shiftwise, VAYA, TRIO, Kronos, Medefis, Stafferlink, and B4Health, as well as Outlook and efax, ensuring timely submissions and adherence to standard naming conventions. Communicated directly with employees through email and SMS to resolve missing timesheets, record absences, and address discrepancies in the hours tracking system. Coded and categorized employee hours into regular, overtime, shift differential, on-call, and call-off pay types. Ensured compliance with payroll documentation requirements, including W-4, I-9, and other forms required for employee setup in ADP. Processed and uploaded weekly hours into ADP, including adjustments for travel, bonuses, advances, reimbursements, and deductions. Reviewed client invoices based on specific billing instructions to identify and prevent errors and discrepancies. Maintained regular communication with employees and facilities regarding attendance, payroll concerns, and timesheet submissions while providing general administrative support to ensure smooth and efficient payroll operations.
Dragonhart Construction Enterprise, Inc., full_time
Apr 2018 to Aug 2018
Prepared and reviewed Accounts Payable Vouchers (APVs), ensuring supporting documentation was accurate and compliant with company policies. Generated APV listings for management review to support timely payment processing and maintain accurate accounting records. Managed billing charges to joint ventures, including cost allocation and preparation of accurate statements. Maintained and updated schedules of advances, ensuring proper documentation and timely tracking of reimbursements. Validated, monitored, and replenished petty cash in accordance with internal controls. Coordinated check payments for utilities, rent, supplier invoices, and other transactions, ensuring timely payments and accurate recordkeeping.
Demo Power Philippines, Inc., full_time
Aug 2016 to Mar 2018
Processed weekly payroll for over 930 Promoters and Coordinators nationwide using Microsoft Excel, ensuring accurate and timely processing of salaries, reimbursements, and incentives. Uploaded and managed payroll data, including employee salaries, final pay, trainer and coordinator reimbursements, and sales incentives. Prepared and recorded journal entries for payables, disbursements, and other financial transactions in accordance with internal policies and regulations. Generated and distributed payslips, 13th month pay, final pay, and alphalist accurately and on schedule. Provided employee assistance through Skype by addressing payroll-related inquiries and releasing ATM PINs. Supported audits by providing required financial documents and records. Managed employee ID numbers and account statuses for new hires to maintain accurate records. Prepared and submitted monthly government remittances to ensure compliance with tax and benefit obligations. Generated detailed reports for employee mandays, regular and training days, and royalty fees, and compiled payroll reports by retailer for all company projects to ensure accurate cost allocation. Reconciled and monitored bank accounts monthly, including outstanding checks, deposits in transit, interest, and necessary adjustments, while maintaining updated passbooks and bank records to support accurate financial reporting.
Demo Power Philippines, Inc., contract
Jul 2015 to Jul 2016
Managed semi-monthly replenishments for transportation and other operational expenses for Merchandisers and Coordinators. Conducted thorough payroll audits across various projects to ensure accurate cost allocation and prepared payroll data for client billing. Oversaw and tracked employee cash advance liquidation reports, ensuring complete documentation and compliance with company policies. Prepared and processed client billing statements covering salaries, allowances, cash advances, petty cash, revolving fund replenishments, and other operational expenses in accordance with contractual agreements. Generated and processed gross and net invoices and handled payroll payments for Brand Ambassadors and Models under various agents, ensuring alignment with approved contractual budgets. Prepared accurate journal entries for accounts receivable using gross or net accounting methods based on client contract terms. Communicated regularly with clients regarding billing terms, payment schedules, and discounts to ensure proper alignment with contractual agreements. Monitored and verified custodian-related payments, including payroll, supplier invoices, rentals, and other operational expenses, ensuring accurate and proper financial management.