Administrative Accounting VA | Operations Documentation Specialist
Negros Occidental, Bacolod, Philippines
I am an Administrative & Accounting Virtual Assistant with over 8 years of experience supporting daily business operations, billing processes, documentation management, and client coordination. My background includes handling accounts payable and receivable, preparing invoices and Statements of Account (SOA), maintaining structured filing systems, tracking compliance documents, and ensuring accurate reporting. I have supported engineering and operations teams, giving me strong attention to detail and the ability to follow structured workflows with precision. I am highly organized, process-driven, and proactive in communication. I don’t just complete tasks I ensure systems stay clean, updated, and efficient so business owners can focus on growth. What I bring to clients: • Accurate billing and financial documentation support • Organized record-keeping and compliance tracking • Professional email and client communication • Reliable scheduling and follow-ups • Strong data accuracy and reporting • Adaptability to new tools and structured systems I am fully equipped for long-term remote work with high-speed fiber internet (300 Mbps + backup), power backup, and availability for US/AU time zones. If you're looking for a dependable, detail-oriented VA who understands structure, accountability, and consistent follow-through I would be happy to support your business.
Bruntwork, contract
Mar 2026 to Jun 2026
• Managed work orders, quotes, purchase orders, invoices, and compliance documentation across multi-site construction and landscaping projects using AroFlo, SafetyCulture, FMClarity, and City Workbench • Coordinated scheduling, subcontractor communications, and job lifecycle tracking from award through closeout for government and commercial clients • Authored multi-version AroFlo and City Workbench Operations Manual; built reusable SWMS, scope-of-works, and RFQ templates for six recurring government school clients • Maintained digital filing systems, COI and contractor compliance records, and onboarding documentation
LDC Refrigeration & Airconditioning, Inc., full_time
Apr 2021 to Jan 2026
Managed daily administrative operations including email correspondence, phone support, and document control. Processed accounts payable and receivable, ensuring accurate invoicing, billing statements, and organized financial records. Prepared billing documents, Statements of Account (SOA), and business permit requirements. Maintained structured digital and physical filing systems for financial and administrative documents. - Responded promptly and professionally to client inquiries and internal coordination needs.
LDC Refrigeration & Airconditioning, Inc., full_time
Apr 2016 to Apr 2021
Prepared air-conditioning mechanical layouts and VRF system designs using AutoCAD. Created detailed technical drawings, schematic diagrams, and revision updates. Generated accurate, itemized material lists to support project costing and client proposals. Assisted engineering teams with documentation and design modifications.
National Bureau of Investigation, full_time
Jun 2011 to Mar 2013
Encoded applicant information with high accuracy and confidentiality. - Assisted with database updates and system maintenance tasks. - Provided frontline customer service support during clearance processing. Ensured data accuracy and quick processing of clearance applications.