Executive Virtual Assistant | HubSpot, Zapier, Ops & Marketing
Bulacan, Plaridel, Philippines
Executive Virtual Assistant with hands on experience supporting a US based real estate business across operations, marketing, and automation. I manage priorities and communications for founders and teams, coordinate marketing deliverables, and build workflow automations using Google Apps Script and Zapier to cut down manual work. Background also includes HIPAA certified medical scribing and clinical operations support, so I bring strong attention to detail, confidentiality, and process discipline to executive support work. Comfortable across HubSpot, Monday.com, FloDesk, and Google Workspace, and quick to pick up new tools.
U.S. -Based Real Estate Client, part_time
Feb 2026 to Oct 2026
Supported day to day operations and priorities for a US based real estate business, working directly with the business owner and marketing team. Managed calendar and communication coordination, prepared presentations and reports, and helped keep projects and deliverables on track. Led marketing execution including social media carousels, FloDesk email newsletters, flyers, brochures, and event materials while maintaining brand consistency across all materials. Handled marketing operations in HubSpot CRM, including contact management and client database upkeep. Built and maintained workflow automations using Google Apps Script and Zapier to improve client intake and follow up processes, and troubleshot automation issues as they came up. Used Monday.com to track and submit work to the marketing team.
Dermatology Office, CA., full_time
Mar 2025 to Apr 2026
Worked as a HIPAA trained remote medical scribe supporting physicians during patient visits, documenting SOAP notes in real time and maintaining accurate, compliant records. Reviewed and updated patient medical records and dashboards within the EHR/EMR system, tracked pending medications, and ensured documentation met clinical and regulatory standards. Coordinated closely with providers to keep charting current and reduce administrative burden during patient care. Built strong habits around confidentiality, accuracy, and attention to detail that carried directly into later operations and executive support work.