Operations Coordinator | Executive Assistant
Rizal
I am an organized and proactive operations and administrative professional with nearly 12 years of experience supporting leaders, coordinating projects, and improving business operations. My expertise includes executive support, project coordination, calendar and email management, documentation, process improvement, stakeholder communication, event coordination, and administrative operations. I enjoy creating structure, streamlining workflows, and keeping projects moving efficiently. I'm known for being dependable, detail-oriented, and proactive, with the ability to manage multiple priorities while maintaining accuracy and professionalism. I am proficient in Microsoft Office, Google Workspace, Canva, Trello, Notion, CRM platforms, Meta Business Suite, and AI productivity tools such as ChatGPT and Claude. I quickly adapt to new systems and enjoy finding ways to improve efficiency through better processes and organization. I am seeking long-term opportunities where I can partner with business leaders, provide reliable operational support, and contribute to a collaborative team that values initiative, accountability, and continuous improvement.
Every Nation Philippines, full_time
Oct 2024 to Jan 2026
Managed day-to-day operations supporting weekly worship services attended by approximately 600 people. Supported the Senior Pastor in planning and executing organizational initiatives, discipleship programs, and strategic projects. Coordinated executive calendars, meetings, and strategic planning sessions for church leadership. Coordinated 150+ volunteers across multiple ministry teams while maintaining operational efficiency. Managed logistics, documentation, scheduling, and operational planning for organization-wide activities. Collaborated with internal teams and external stakeholders to support organizational initiatives and special events. Oversaw administrative documentation, reports, and operational records to ensure accuracy and compliance. Streamlined administrative workflows that improved communication, coordination, and operational efficiency.
Every Nation Philippines, full_time
Apr 2023 to Oct 2024
Managed end-to-end project coordination for creative and production initiatives, ensuring projects were delivered on time and aligned with stakeholder expectations. Managed project timelines, documentation, and communication with internal stakeholders. Collaborated with cross-functional teams to align priorities, resolve project needs, and support successful project delivery. Supported the Department Director with calendar management, meeting coordination, and administrative tasks. Coordinated interview scheduling, onboarding activities, and employee engagement initiatives. Assisted with budget tracking, purchasing requests, reimbursements, and financial documentation.
Every Nation Philippines, full_time
Jul 2021 to Apr 2023
Managed community engagement across social media and email platforms, ensuring timely and professional responses. Coordinated content planning, publishing schedules, and community engagement across digital platforms. Analyzed performance metrics to provide insights and improve content strategy. Maintained access control and security for official social media accounts.
Victory Antipolo, full_time
Jan 2017 to Jun 2021
Managed daily office operations and provided administrative support to church leadership, ensuring smooth day-to-day operations. Coordinated worship services, organization-wide events, and cross-functional projects from planning through execution. Oversaw volunteer management, including recruitment, onboarding, scheduling, training, and engagement across multiple ministry teams. Managed office calendars, staff schedules, meetings, and organization-wide events. Coordinated HR processes, including recruitment, onboarding, leave administration, and staff transitions with the central HR team. Led internal and external communications through website updates, social media, digital content, and community inquiries. Coordinated vendors and suppliers, managed purchasing activities, and maintained accurate procurement records. Managed budgets, tracked reports, maintained documentation, and collaborated with cross-functional teams to support organizational goals.
Victory Metro East, full_time
May 2014 to Dec 2016
Coordinated administrative and logistical support for weekly worship services and church events. Assisted with volunteer scheduling, documentation, and communication across ministry teams.
Bank of the Philippine Islands, full_time
Sep 2012 to Apr 2014
Provided administrative and sales support to the Merchant Services team. Coordinated documentation and processed merchant applications while ensuring accuracy and timely completion. Worked with internal teams and clients to support merchant account onboarding and service requests.