E-Commerce Real Estate Bookkeeping - US Client | Real Estate US
Leyte, Ormoc, Philippines
Hi, I’m Maria Camille Almene, a Virtual Assistant specializing in Property Management/Administrative Task/Quality Assurance/E-Commerce Bookkeeping/Backend Operations E-Commerce. I help business owners and managers stay organized, responsive, and stress-free by handling the day-to-day details that keep their operations running smoothly. I understand how time-consuming property management/administrative task/bookkeeping can be. That’s why I focus on streamlining processes, setting goals for performance and deadlines in ways that comply with the company's plans and vision and ensuring nothing falls through the cracks—so you can focus on growing your business instead of managing tasks.
CM Rich N Grace Team, Realtors, part_time
Mar 2025 to Apr 2026
Oversaw bookkeeping and rental administration for real estate operations. Set up QBO account, created chart of accounts, and uploaded bank statements. Cleared a two-year backlog of transactions, maintaining daily records. Managed 1099 processes and performed monthly bank reconciliations. Developed and maintained spreadsheets for income, expenses, and mileage tracking. Coordinated MLS management, scheduling showings, and updating property information. Created KW Opportunities for properties. Conducted market research and competitor analysis via Apartment.com, Rent.com, and Zillow. Generated transactions in clarityNow for Gross Scheduled Rent (GSR). Drafted Offers and Agreements of Sale using Dotloop.
Upwork Client, freelance
Nov 2024 to Jan 2025
Oversaw property records and managed administrative tasks. Coordinated with vendors, contractors, and property owners to resolve issues effectively. Assisted in invoicing for management and dispatched work orders to appropriate teams and vendors. Maintained accurate property records and reports. Resolved issues through effective vendor and contractor coordination. Ensured timely invoicing and payment processing. Monitored work order progress and provided regular updates.
Firmographs LLC, full_time
Mar 2021 to May 2026
Led workflow organisation and set performance goals for researchers. Oversaw quality assurance for data and documents, identifying typos, duplicates, and inaccuracies to maintain high standards. Managed FOIA and Open Record Requests to ensure compliance with regulations. Developed applications using Business Intelligence for data aggregation and interactive dashboards, providing actionable insights for decision-making. Implemented data quality checks, ensuring accuracy and reliability in reporting and analysis. Designed interactive dashboards to support data-driven decision-making. Streamlined document management processes, reducing retrieval time and enhancing overall operational efficiency
CB Bookkeeping Solutions, full_time
Jun 2017 to Nov 2021
Oversaw daily bookkeeping and accounting functions, including accounts payable, accounts receivable, and expense tracking. Recorded financial transactions, reconciled records, and supported month-end and year-end closing activities. Managed 1099 and W9 documentation. Reconciled bank statements with company records, identifying discrepancies and rectifying them promptly for accurate financial reporting. Monitored accounts receivable and payable, executing timely collections and payments to maintain healthy cash flow. Generated monthly financial reports, highlighting income, expenses, and variances to support strategic decision-making. Conducted regular stock takes and reconciled inventory records, ensuring accuracy in cost of goods sold calculations. Prepared weekly, monthly and annual financial reports for analysis by senior accountants. Maintained confidentiality of financial information, upholding company privacy policies and data protection laws. Reconciled bank and credit card accounts weekly, monthly and quarterly. Reconciled bank statements against company books, identifying discrepancies and rectifying errors for precise financial reporting. Entered new customer details, created invoices, and communicated due payments to clients. Monitored unpaid accounts and assisted in collections. Processed supplier invoices, entered details, and ensured timely payments. Updated sales orders and inventory on QuickBooks Enterprise for clients. Organised email communications and managed UPS shipping for inbound and outbound deliveries.