Administrative Officer | Operations Coordinator
Pampanga
Proactive and detail-oriented professional with a strong background in administrative operations and experience in coordinating cross-functional tasks, streamlining workflows, and managing people-centered processes. Adept at juggling multiple priorities, supporting project timelines, and collaborating with teams to ensure smooth execution. Now seeking to transition into a remote administrative and coordination role where I can apply my organizational strengths, communication skills, and operational experience to deliver results.
Department of Education (DepEd), full_time
Jan 2023 to Jun 2024
A. Personnel Administration and Human Resource Management * Records Upkeep: Establishes, maintains, and regularly updates the 201 files and digital personnel profiles of school employees. * Time Tracking: Consolidates Daily Time Records (DTRs), checks employee attendance, and prepares the monthly Report of Service (Form 7). * Leaves and Benefits: Processes applications for leave, computes step increments, handles maternity benefits, and processes salary differentials. B. Property and Supply Management * Procurement Planning: Leads the preparation of the school's Annual Procurement Plan (APP) and processes corresponding Purchase Requests (PR). * Receiving and Inventory: Inspects deliveries, maintains property records, and safeguards all school assets using Inventory Custodian Slips (ICS) and Property Acknowledgment Receipts (PAR). * Disposal Processing: Inspects and identifies unserviceable school items, preparing the necessary reports required for property disposal. C. Financial Management and Assistance * MOOE Oversight: Assists the School Head in monitoring the allocation, tracking, and efficient spending of Maintenance and Other Operating Expenses (MOOE) funds. * Liquidation Support: Consolidates official receipts, checks supporting documents, and drafts liquidation packets for submission to the SDO. * Budget Realignment: Cross-checks if operational expenses fall under permissible MOOE spending categories under Commission on Audit (COA) rules. D. Liquidation and Audit Compliance * Packet Consolidation: Collects, organizes, and verifies supporting documents like official receipts, sales invoices, and inspection reports. * Liquidation Reporting: Drafts the formal Liquidation Reports submitted to the Schools Division Office (SDO). * Audit Trail Preparation: Files financial records systematically to ensure readiness for COA pre-audits and regular school inspections.
Department of Education (DepEd), full_time
Sep 2021 to Jan 2023
A. Property and Supply Management * Acceptance and Inspection: Checks deliveries, supplies, and equipment against purchase orders, then signs Inspection and Acceptance Reports (IAR). * Recording and Tagging: Affixes property tags to assets and maintains accurate Property Cards (PC) and Stock Cards (SC). * Issuance and Distribution: Distributes materials to end-users using Requisition and Issue Slips (RIS), Property Acknowledgment Receipts (PAR), or Inventory Custodian Slips (ICS). B. Inventory and Reporting * Physical Count: Conducts periodic physical inventories of all district or school properties. * Reports Preparation: Prepares mandatory reports including the Report of Physical Count of Inventories (RPCI) and Report of Physical Count of Property, Plant and Equipment (RPCPPE). * Clearance and Accountability: Process property clearances for transferring or resigning district personnel. C. General Clerical and Operational Support * Secretarial Tasks: Types up memoranda, draft certificates, meeting minutes, and handles the School Head's official calendar. * Program Support: Assists in the administrative logistics of school-wide events, feeding programs, or Disaster Risk Reduction and Management (DRRM) activities. * Communications Routing: Receives, tracks, logs, and routes incoming and outgoing official memos and letters.
Shopping Center Management Corp. (SCMC), full_time
Dec 2018 to Jan 2020
* Documented HR reports, maintained confidentiality of sensitive personal information and assisted in organizing activities for employees. * Facilitated end-to-end HR process that accounts for all stages of the employee lifecycle. * Monitored accuracy of HR records and employee files, ensuring data integrity for performance tracking, status changes, and compliance. * Assisted in planning and executing employee engagement programs and company-wide initiatives, collaborating with various departments. * Coordinated internal communications, ensuring alignment between employees and management.
iBoss, full_time
Feb 2018 to Sep 2018
* Managed customer communications through phone calls and email, providing timely and professional support. * Coordinated closely with the Customer Service and Engineering teams in the United States to address client concerns and service requests. * Scheduled and coordinated appointments between clients and US-based engineers based on availability and service requirements. * Monitored engineers’ calendars and maintained accurate schedules to ensure efficient appointment coordination. * Communicated schedule changes, updates, and service information between clients and internal teams. * Maintained accurate records and ensured customer requests and follow-ups were properly tracked. * Handled multiple customer requests and scheduling priorities while maintaining clear and professional communication.