Executive Assistant | Executive Support, Calendar & Inbox Management
Davao del Sur
I’m an Executive Assistant with 9+ years of experience supporting senior leaders and department heads with calendars, inboxes, meetings, reports, records, and day-to-day coordination. My background includes direct support to an Admissions Director and High School Principal, representing a Registrar Head in meetings and communications, and working directly with senior management. These roles taught me how to manage competing priorities, handle confidential information, coordinate across teams, and keep important follow-ups from getting missed. In previous roles, I managed 100+ emails and calls per day, reduced a 200+ message backlog to near-zero, maintained approximately 95% scheduling accuracy, and improved meeting follow-up completion by an estimated 30%. Areas I can support: • Calendar and schedule management • Inbox management, email triage, and follow-up • Meeting coordination, minutes, and action tracking • Reports, presentations, and document preparation • Stakeholder communication and follow-up • Cross-timezone scheduling • Confidential records and information management • Travel and itinerary coordination • SOP and workflow documentation • Executive and administrative support I work with Google Workspace, Microsoft 365, Microsoft Teams, Zoom, Google Meet, Microsoft Planner, ClickUp (Basic), ChatGPT, Claude, and Grammarly. I have a dedicated home office with Globe Fiber 300 Mbps, Globe 5G backup internet, and UPS power backup. Available for AU AEST/AEDT and EU CEST/CET schedules. If you need an Executive Assistant who can keep communication, schedules, meetings, and follow-ups organized, I’d be happy to discuss how I can support your team.
Mapúa Malayan Colleges Mindanao, full_time
Aug 2022 to Dec 2025
Represented the Registrar Head in meetings and day-to-day communications with students, parents, staff, and external stakeholders. Managed 100+ emails and calls each day, keeping requests organized and reducing communication backlogs to near-zero. Coordinated meeting schedules, records, documents, and follow-ups while maintaining approximately 95% scheduling accuracy. Maintained confidential academic and administrative records and prepared reports and documents needed by leadership.
Mapúa Malayan Colleges Mindanao, full_time
Nov 2020 to Jul 2022
Provided direct administrative support to the High School Principal, managing calendars, meetings, reports, correspondence, and daily priorities. Coordinated meetings, classes, and school events while maintaining approximately 95% on-time scheduling. Prepared reports and presentations, coordinated information across departments, and tracked meeting action items and follow-ups. Contributed to an estimated 30% improvement in meeting follow-up completion.
Mapúa Malayan Colleges Mindanao, full_time
Nov 2017 to Oct 2020
Provided direct administrative support to the Admissions Director, managing inquiries, schedules, applicant records, and day-to-day admissions coordination. Handled 200+ email inquiries and customer concerns, reducing the backlog to near-zero through regular follow-up and prioritization. Managed calls, applicant schedules, enrollment documents, and communication with students, parents, and internal teams. Contributed to an estimated 20% increase in admissions conversion through timely communication, scheduling, and applicant follow-up.
One's Philippine Epoch Corporation, full_time
Jul 2016 to Oct 2017
Supported recruitment and HR administration by scheduling interviews, updating candidate and employee records, preparing documents, and coordinating onboarding requirements. Maintained confidential personnel records and HR databases, keeping employee information organized and up to date. Worked directly with the CEO, General Manager, and Project Manager on scheduling, documentation, internal communication, and administrative coordination.