Executive Assistant l Office Manager
Batangas
I earned my Bachelor's degree in Nutrition from the University of the Philippines and obtained certification to become a registered nutritionist-dietitian in 2005. Since then, I had been working as a freelance Nutrition Counselor while taking on some industry employment. I finished my Master's Degree in Applied Nutrition minor in Biochemistry in 2017 also from the University of the Philippines. Apart from practicing my profession, I also had worked as an Insurance Underwriter, Executive Assistant and Office Manager in Qatar and the UAE where gained experience in the corporate and multi-national setting.
Toscana Venture Facility Management LLC, full_time
Sep 2022 to Sep 2024
1. HR, Administration, Operations, Marketing and Finance of the three companies/businesses (construction and fit-out, barbershop, and facility management) of the employer. 2. PRE-OPENING MANAGEMENT: handled sourcing, import, shipping and logistics of construction materials, barbershop equipment, tools and supplies. Opened utilities contracts and registration. Operations’ staff recruitment and training. 3. CONSTRUCTION: Prepared construction LPOs and payment certificates. Settled dues via local/international bank fund transfers. 4. FINANCE: monitored petty cash, financial books and tax filing. Handled tax registration. Calculated and disbursed salaries and end-of-service benefits. Processed monthly payments of utilities, shop supplies, and franchise royalty. 5. ADMINISTRATION: designed and administered the use of the companies' letterheads and HR, admin and finance forms. Renewed vehicle registration and insurance. Processed application and renewal of medical and property insurance. Purchased supplies, established business contracts, monitored inventory, and sourced POS and operations software subscriptions. 6. DOCUMENT CONTROL: organized and managed business documents in online sharing drives. 7. HR: supervised company’s PRO who handles visa applications, labor registration, and business licenses. Monitored staff work schedules and leaves. Created and issued payslips, salary certificate and offer letters. Oversaw recruitment, staff onboarding and exit. 8. MARKETING: searched for new clients and created service agreements. Supervised the Marketing Executive. Devised marketing strategies and promotions.
Southwest Architecture, full_time
Aug 2017 to Sep 2022
• Gatekeeper role, managed access to the extremely busy President. • Managed the President’s email, wrote letters, memos, and instructions to the company’s staff, clients, partners, and contractors in behalf of the President. • Created business and legal contracts, proposals, and confidentiality agreements • Document control (such as construction and design drawings, contracts, proposals, bill of quantities, employees’ passports, health cards, and residence permits, business permits and licenses, business contacts’ emails or telephone numbers, etc.) • Assisted the President in personal tasks such as renewing his personal insurance and applying for visas for his household to other countries. • Kept a directory of all employees and business contacts. • Performed administrative and HR tasks such as taking calls and receiving guests at the reception desk, screening job applicants and setting up interview appointments with the HR Manager and Technical Heads, preparing attendance reports, petty cash requests, purchase orders and office supplies requests, receiving supply deliveries, sending documents and packages through couriers, booking flights and hotels, and updating employees’ records.