General Virtual Assistant with Supply Chain Experience
Cavite
Hi, I'm Justine! I'm a Procurement and Supply Chain Virtual Assistant with over 4 years of experience supporting manufacturing, import/export, and procurement teams across the Philippines, Australia, and US; and international suppliers in China, India, and Turkey. I specialize in keeping operations running smoothly behind the scenes — accurate ERP data, on-time purchase orders, organized shipping documents, and clear reporting that helps teams make fast, informed decisions. Here's what I bring to the table: 🔹 ERP & Data Management: SAP HANA, IBM AS/400 (CAMS), Advanced Excel (Pivot Tables, Power Query, Macros) 🔹 Purchase Order Processing: creating, verifying, and tracking POs within tight deadlines and SLAs 🔹 Document & Compliance Management: Proforma Invoices, Packing Lists, Commercial Invoices, Bills of Lading, customs paperwork 🔹 Vendor & Supplier Coordination: sourcing, negotiating pricing, and managing international supplier relationships 🔹 Reporting & Data Accuracy: stock-on-hand, open-order, and ETA tracking reports 🔹 Cross-Functional Collaboration: coordinating smoothly with Sales, Logistics, Accounting, and Production teams In my most recent roles, I've consistently maintained 100% data accuracy, met tight SLA turnarounds, and helped reduce procurement costs by up to 30% through supplier negotiation and process improvements. I'm detail-oriented, proactive about flagging issues before they become problems, and comfortable working independently across different time zones. Tools I'm familiar with include Asana, Notion, Shopify, Zendesk, and Gorgias. I'd love to help take procurement, admin, or production support off your plate — reliably and accurately, every time.
Nourison Home, part_time
Nov 2025 to Present
Supporting production and supply chain operations for a home goods manufacturer, ensuring data accuracy and shipment visibility across international supplier networks. • Maintain accurate production data in IBM AS/400 (CAMS), keeping product statuses, order details, and shipment records reliable in real time • Organize and manage critical trade documents (Proforma Invoices, Packing Lists, Commercial Invoices, Bills of Lading) ensuring accessibility across teams • Compile ongoing production and open-order reports, giving stakeholders clear visibility into order status and ETAs • Flag data discrepancies and document gaps proactively, supporting fast resolution and uninterrupted workflow • Coordinate with logistics teams and suppliers across China, India, and Turkey to monitor shipments and resolve delays before they impact schedules • Place and follow up on purchase orders with international suppliers and factories to support on-time production planning • Manage ad hoc operational requests including product labeling and factory-facing reports
CS. Modern Workforce, Inc., full_time
Jun 2023 to Nov 2025
Provided procurement and administrative support to an Australian computer parts company, keeping purchasing operations accurate and compliant across multiple systems. • Processed purchase orders and maintained vendor records with high accuracy across multiple platforms • Verified POs, waybills, and customs declarations, maintaining 100% compliance with supplier and internal requirements • Generated stock-on-hand and sales reports to support procurement and inventory planning decisions • Updated ETAs, vendor codes, and customer details in the company database, improving data reliability across procurement and cross-functional teams
Trends Group, Inc., full_time
Jul 2021 to Jan 2023
Managed end-to-end purchase order processing in SAP HANA, consistently meeting tight SLA requirements while coordinating vendor relationships. • Reviewed Sales Order Requisitions and processed purchase orders in SAP HANA within a 24-hour turnaround, meeting SLA requirements consistently • Negotiated pricing, terms, and delivery schedules with vendors, achieving a 20% reduction in procurement costs while maintaining product quality • Monitored and updated order statuses in Excel and ERP, maintaining 100% data accuracy across Sales, Logistics, and Accounting teams • Coordinated daily with vendors on order-related concerns, relaying updates promptly to minimize delays
Filinvest, full_time
Jul 2019 to Mar 2021
Supported end-to-end purchasing operations for a real estate and development company, from supplier sourcing through contract award. • Reviewed and verified purchase requisitions, creating accurate purchase orders in ERP while consistently meeting internal deadlines • Sourced and evaluated local and international suppliers, negotiating pricing and contract terms that reduced purchasing costs by 30% • Verified product specifications and budget requirements with planning and engineering teams, ensuring compliance with project standards • Developed supplier evaluation matrices and technical tabulations, streamlining decision-making for contract awards • Coordinated with logistics and finance teams to secure timely deliveries and payments