Accounts Payable Specialist | Admin Support | Open to Freelance
Laguna
I am an Accounts Payable Specialist with experience in finance operations, invoice processing, vendor management, and customer service. I also have a background in event coordination, client relationship management, and administrative support. With a strong attention to detail and commitment to continuous learning, I strive to deliver accurate results, improve processes, and build positive relationships with clients, vendors, and colleagues.
Teekay, part_time
Feb 2026 to Present
Manage the full Accounts Payable (AP) process, including invoice scanning, processing, coding, query resolution, and filing. Ensure invoices are matched, approved, and paid on time in accordance with agreed payment terms. Investigate invoice discrepancies and coordinate with purchasing agents or vessel managers for resolution. Process overhead invoices by assigning initial coding and routing them through the electronic approval workflow. Handle vessel and voyage-related invoices, including agent disbursements, using the appropriate systems. Code and process project-related invoices, both with and without purchase orders. Supervise AP operations and ensure compliance with company policies and procedures. Maintain high-quality standards through attention to detail, continuous improvement initiatives, training, and quality reviews. Identify and implement AP process improvements to increase efficiency and strengthen internal controls. Manage vendor inquiries and maintain positive relationships with suppliers and internal stakeholders. Respond promptly and accurately to complex or high-priority requests from vendors and internal customers. Monitor workload distribution, ensure adequate team coverage, and manage turnaround times and overtime effectively. Track and achieve established team KPIs and performance targets. Complete assigned month-end accounting activities and reporting tasks. Support special projects and perform additional duties as required.