Legal Assistant
Cavite, Dasmariñas, Philippines
Highly organized Legal Assistant with experience supporting solicitors in legal documentation, client communications, file management, billing, and matter administration. Skilled in preparing legal correspondence, maintaining accurate client records, managing LEAP and Smokeball matters, and handling confidential information with a high level of accuracy and professionalism. Backed by over three years of software quality engineering experience, bringing exceptional analytical thinking, attention to detail, process improvement, and deadline management to legal operations. Committed to delivering reliable administrative support, maintaining well-organized files, and providing exceptional client service in a fast-paced legal environment.
Independent Contractor, full_time
Nov 2025 to Aug 2026
• Supported solicitors across litigation and debt recovery matters in Queensland, providing legal and administrative support. • Opened, updated and maintained client matters in Smokeball and LEAP, ensuring matter information, correspondence and legal documents were accurate and organised. • Managed Smokeball tasks, reminders and key dates, monitored solicitor workflows, followed up outstanding tasks and brought important deadlines to the solicitor's attention. • Reviewed incoming legal documents and correspondence, identified the correct client and matter, renamed and filed documents, and organised electronic legal files. • Created, combined, split and converted PDF documents as required and maintained organised document records. • Prepared, formatted and proofread Letters of Demand, affidavits, disclosure notices and client correspondence for solicitor review and approval. • Prepared substituted service applications and supporting documentation, including reviewing process server reports and accurately recording service attempts, dates, locations and outcomes. • Assisted with claims, default judgment applications and enforcement warrants, including preparing documents, creating solicitor tasks and following up with courts regarding requested documents and updates. • Reviewed documents relating to default judgment and enforcement warrant applications, identified discrepancies or missing information, and raised concerns with solicitors for review. • Assisted with the transfer of legal files from other law firms, reviewing incoming documents, organising records and identifying missing information before maintaining the matters in Smokeball and LEAP. • Prepared and sent client invoices based on work completed and instructions, and assisted with WIP, payment plan and outstanding payment monitoring. • Communicated professionally with clients, solicitors, courts and external parties by email and telephone while maintaining confidentiality.