Administrative Data Support Specialist
Metro Manila
Hi! I’m a detail-oriented and reliable professional with experience in procurement, contract administration, supplier coordination, data management, and administrative support. I’m skilled at managing documents, organizing information, coordinating with different stakeholders, monitoring deadlines, and ensuring tasks are completed accurately and efficiently. I’m highly organized, adaptable, and comfortable learning new tools and systems. I can help clients with administrative tasks, data entry, email and document management, research, reporting, scheduling, and other day-to-day business support. What sets me apart is my strong attention to detail, ability to handle multiple priorities, and commitment to delivering dependable, high-quality work.
AECOM, full_time
Sep 2024 to Jul 2026
Managed and maintained subcontract and procurement documentation, ensuring records were accurate, complete, and properly organized. Processed purchase orders, requisitions, task orders, change orders, and supplier approval requests using procurement systems such as Coupa and Oracle. Coordinated with suppliers, project teams, procurement teams, and other stakeholders to gather information, resolve issues, and follow up on pending requirements. Reviewed documents and supporting information for accuracy, compliance, and completeness. Maintained and updated supplier and contract records, including insurance and compliance documentation. Monitored deadlines, pending requests, approvals, and contract-related requirements to ensure timely completion. Prepared and maintained reports, trackers, and procurement-related data using spreadsheets and internal systems. Handled multiple requests simultaneously while maintaining accuracy and meeting deadlines. Used AI and digital tools to improve efficiency, research information, and support day-to-day administrative tasks. Worked independently while maintaining clear and professional communication with internal and external stakeholders.