Real Estate Admin Assistant / Executive Virtual Assistant
Metro Manila, Manila, Philippines
I’ve been working as a Virtual Assistant for almost 5 years, starting in March 2021. I’ve supported multiple clients, all of whom are real estate agents from different states in US (CA, FL, TX, OH & CO). Specializing in end-to-end support including lead generation, calendar and inbox/email management, transaction documentation, MLS coordination, marketing materials, and client communication. Highly organized and proactive, with a proven ability to manage multiple clients, properties, and systems while maintaining accuracy, meeting deadlines, and ensuring clear communication. I also handled inbound calls, emails, and multi-channel chats for a financial/payroll account at a BPO company.
Justin Myers from EXP Realty, part_time
May 2025 to Jan 2026
Provided comprehensive virtual and administrative support to my client. Managed email inbox by filtering spam, prioritizing important messages, and sending reminders to ensure timely communication. Handled lead management through texting, emailing, and consistent follow-ups. Created and maintained spreadsheets and property research documents, including owner information and rental income records. Designed marketing materials such as listing videos and flyers (Just Listed, Just Sold, Price Updates, Open House). Provided additional administrative and personal support as needed.
Gilmore Property Buyers/Gilmore Properties, full_time
Aug 2022 to Sep 2024
Managed outbound SMS campaigns using Launch Control and maintained accurate lead tagging within the CRM system. Monitored and responded to incoming lead inquiries, documented detailed notes from phone conversations, and forwarded qualified leads to the acquisitions team for follow-up.
TaskUs PH, full_time
Aug 2021 to May 2021
Handled inbound calls, live chats, and email support for a financial/payroll account. Assisted customers with account inquiries, payroll concerns, and issue resolution while maintaining accuracy and service quality standards.
Momentum (direct to client), full_time
Mar 2021 to Jun 2024
Managed high-volume email inboxes and daily client communications. Worked consistently with leads, conducting daily outreach through calls, texts, and emails, and follow-ups to possible leads. Scheduled property showings across multiple locations and properties, coordinating travel times and appointments efficiently. Drafted and submitted real estate offers and contracts (including listing agreements, SFAR, and residential purchase agreements). Maintained calendars, scheduled meetings, sent invites, and managed Zoom sessions with attendance tracking. Researched properties and compiled detailed reports. Supported marketing efforts by creating listing and open house materials, updating websites, and preparing promotional flyers. Assisted with open house coordination and overall administrative operations and many many more!