Executive Assistant / HR Admin Assistant/ Virtual Admin Assistant
Cebu
Hi there! I’m Lea Monique, a proactive Executive Assistant, HR Administrator, and Operations Specialist with nearly five years of experience helping executives, business owners, and growing teams stay organized, efficient, and focused on growth. I know how overwhelming it gets when your calendar is packed, inbox zero feels impossible, and operational details start pulling you away from high-level strategy. That’s where I step in as a true extension of your leadership team. Here is how I can support your day-to-day operations: • HR & Payroll Administration: I handle end-to-end onboarding and offboarding, timecard tracking, break compliance, and employee metrics using tools like Rippling, Connecteam, TriNet, Ninety.io, and Slack to keep your team management seamless and compliant. • Executive Support & Workflow Management: From calendar coordination (Calendly/Zoom) and multi-channel inbox organization to confidential documentation, I ensure your schedule runs like clockwork so you can focus on revenue-generating goals. • CRM & Systems Optimization: I maintain client databases, process payments, and manage learning/client portals using HubSpot, Stripe, Phorest, Corsizio, Thinkific, and Google Workspace. • Growth & Marketing Execution: I support lead generation (LinkedIn, Apollo.io, Seamless.ai) and run strategic social media campaigns using Canva and Later to help build your brand presence. What sets me apart isn’t just my technical toolkit—it’s my initiative. I don’t just take orders; I actively look for efficiency gaps, build clear SOPs, and adapt quickly to your team's workflow. Whether you need a trusted EA to safeguard your time or an HR coordinator to keep your team operations structured, I blend technical reliability with clear, proactive communication. Let’s connect to discuss how I can bring structure, clarity, and peace of mind to your daily operations!
Annastasia Salon, full_time
Mar 2023 to Jan 2026
Managed onboarding processes through Rippling, ConnecTeam, Trinet, and Slack. Approved time-off requests, timecard changes, and final timecards for payroll. Processed payroll-related tasks such as adding associate tips and managing bonuses (sales, referrals, support staff). Conducted initial interviews for associate applicants and managed hiring documentation. Coordinated Interview scheduling via Calendly and Zoom Integration for hiring managers. Tracked timecard submission offenses and communicated appropriate reminders based on policy. Monitored rest and meal break compliance and notified employees accordingly. Managed offboarding processes for terminated employees. Tracked important employee metrics on Ninety.io using Rippling reports. Coordinated with salon leads and trainers regarding hours, scheduling, and staffing needs. Added employees to OregonSaves, ensured accurate deduction percentages, and maintained opt-out records.
Annastasia Salon, full_time
Mar 2023 to Jan 2026
Managed and grew the company’s social media presence across Instagram, Facebook, and Google My Business. Posted stylists’ work, created stories, reels, and captions, and responded to reviews. Used Later for scheduled content with strategic captions and hashtags Designed promotional materials--including event posters, product highlights, class covers, newsletters, and stylist announcements- using Canva. Created gift certificates for charity donations and maintained accurate tracking records. Supported blog updates and monthly/bi-monthly marketing campaigns via Phorest.
Annastasia Salon, full_time
Mar 2023 to Jan 2026
Managed stylist schedules, updated appointments, and added new staff to the booking system. Generated location-specific metrics, including sales summaries and monthly cancellations, and location-specific metrics. Directed multi-channel marketing campaigns using Phorest and Later to expand digital footprint across Instagram, Facebook, and Google My Business for Brand Placement. Oversaw email and calendar management for leadership. Calendar management, multi-channel inbox oversight, meeting coordination (Calendly / Zoom), and handled confidential documentation so leaders can focus on high-impact revenue-generating goals.
Vibravision, contract
Jan 2021 to Feb 2023
Provided comprehensive back-end and administrative support to the Sales department. Managed and maintained the client database using HubSpot CRM Scheduled internal and client meetings using Calendly Oversaw payment processes, created payment links, monitored transactions, and gathered reports through Stripe. Performed client background checks using SafetyPIN. Handled email communication and inbox organization for the team. Completed accurate data entry and documentation using Google Docs and Google Sheets. Enrolled students and managed course access through Thinkific. Designed marketing posters and visual assets using Canva. Generated leads through LinkedIn and Google Maps to support sales outreach.
Total Network Consulting, full_time
Jan 2021 to Feb 2023
Provides administrative assistance to clients from a remote location. Lead generation via LinkedIn, Clubhouse, Social Media, Apollo.io, and Seamless.ai. Creating articles to be posted on the company’s main site.
51Talk Online English Tutorial, part_time
Apr 2019 to May 2020
Online Instruction: Taught English language courses online via a video interface to Chinese students. Skill Development: Guided students to improve their core reading, writing, and speaking proficiencies. Language Mechanics: Assisted learners in mastering English grammar, correct pronunciation, and natural conversational skills. Targeted Age Demographics: Maintained JK12 and BK12 teaching certifications, enabling instruction across a diverse demographic spanning from toddlers (age 0) up to primary students, teens, and adults. Performance Assessment: Provided constructive feedback by identifying explicit areas where students improved or required ongoing development Lesson Delivery: Created engaging, structured virtual learning environments to effectively build student confidence and language fluency. Student Tracking: Evaluated and monitored individual student progress across various proficiency levels over time.