Executive Assistant | Calendar, Inbox, Travel, Social, Design
Cebu, Cebu City, Philippines
I've been an Executive Assistant for just over five years, mostly for C-level Executives who are stretched thin and need someone to take the day-to-day off them. The last three years were with a dental group running several locations. I handled the calendar, the inbox, travel, contracts, and anything confidential. A lot of the job was catching things before they fell through, then building something so it couldn't happen again. I also design. My degree is in Graphics and Design and I've done branding and social media for around twenty brands. That comes up more than people expect. If you need a deck cleaned up, a proposal that doesn't look homemade, or a month of posts scheduled, I can just do it rather than you paying someone else to. What I usually get asked to handle: - Calendar and inbox, including answering the routine ones in your voice once you've told me how you sound. - Travel start to finish - I planned a four-city trip across the Philippines once, itinerary, transport and printed materials, and nothing changed on the ground. Meeting minutes, reports, presentations. - CRM and file cleanup. Expenses and reimbursements in QuickBooks. Social media scheduling and the graphics that go with it. Tools I'm in every day but not limited to: Google Workspace, Microsoft Office, Notion, ClickUp, Trello, Slack, Zoom, QuickBooks, Canva, Adobe, Figma, Meta Business Suite. I work the hours my client works. I send a short note at the end of each day so you're never wondering where something stands, and I'd rather ask a quick question than hand you something wrong. I'm based in Cebu, Philippines. Message me and tell me what's eating your time. I'll tell you honestly if I'm the right fit for it.
Vibe Dental Group, full_time
Aug 2023 to Aug 2026
Ran the calendar, inbox and travel for leadership across several locations, and handled contracts and confidential records. Also looked after social media, the website and presentation graphics, and find freelancers when we needed them.
Luis Mercado, full_time
Aug 2021 to Aug 2023
Executive support plus branding across a few different businesses. Logos, print, digital and social. Did the product and market research behind a lot of it.
Grift Education, contract
Aug 2021 to Dec 2022
Scheduling and meeting prep, plus presentations, print and web content. Handled the data entry and put together the expense reports.
Freelance (Hiperion, PracPros LLC, Cryptocurious, etc), freelance
Aug 2021 to Aug 2021
Print, digital and web design for different clients, most noticeably Hiperion, PracPros LLC, Cryptocurious including brand research and logo works